Dropbox

Dropbox is another great productivity tool I've been using. It basically provides two great services, both of which are free. First, it serves as an offline backup system. I backup my files to a partitioned hard drive at least once a week using Syncback. But I've learned that backing up everything "off-site" is smart as well.

Second, it's a great way to sync files with multiple computers. Here's how I'm using it. The primary files I work with on a daily basis are in four different folders on my laptop: Neighborhood Church, Property Management, Real Estate, and Household. Instead of having them in the "My Documents" folder, I put them in the "My Dropbox" folder. I can work on a file, then, when I save and close it, it backs it up and syncs it. Then I can open the Dropbox app on my iPhone and read those documents (no edit function yet). I can also open, read and edit these documents on other computers.

If you'd like to check it out, go here. We'll both get extra storage space.